In-Person PT Client Agreement
For gym-floor trainers who need health declarations, session boundaries, and straightforward booking terms.
Waivers, terms, and payment clauses that make sense
Fast drafting for busy fitness businesses
Client service contracts UK
Train Without the Legal Worries
A client injury without a waiver could shut down your coaching business. That risk is real, and it grows when payment terms are vague, cancellation rules are soft, or online coaching is left to assumptions.
We draft fitness trainer agreements that set expectations clearly, manage liability properly, and help you get paid on time. From liability waivers to auto-pay terms, Stratton & Scott Drafting handles the paperwork so you can focus on training.
Built for your service model
1:1 PT, group classes, online coaching, and studio memberships.
Clear commercial terms
Less chasing, fewer disputes, and cleaner onboarding.
Agreements for every fitness model
Agreements that fit the way you actually work
Running a studio, coaching online, or taking clients on the gym floor? Why force one template to do everything? We shape the wording around your service, your risk profile, and the way your clients book and pay.
Online Coaching Contract
Covers digital programmes, check-ins, content delivery, and what happens when a client stops responding.
Group Class Waiver & Membership Terms
Useful for bootcamps, studios, and class passes where attendance, risk, and conduct all need structure.
Nutrition & Wellness Coaching Agreement
Keeps the scope of practice tight, with clear disclaimers where nutrition guidance supports training rather than medical advice.
What your agreement must cover
The clauses that keep things calm
A good contract doesn’t just sound legal. It prevents awkward conversations later. Which parts matter most? The ones that decide whether a disagreement becomes a quick fix or a proper headache.
Informed consent and health disclaimer
Sets out the client’s responsibility to share relevant medical information and confirms the session is not a diagnosis or treatment plan.
Liability waiver and assumption of risk
Supports your position if a client ignores guidance, rushes a movement, or returns too soon after injury.
Payment and cancellation policy
Defines due dates, late fees, rescheduling windows, package expiry, and what happens when sessions are missed.
Intellectual property for bespoke plans
Useful when workout plans, videos, or coaching materials are unique to your brand and shouldn’t be reused without permission.
Confidentiality and data protection
Keeps personal data and progress notes handled responsibly, especially where health information is involved.
From no contract to fully booked safely
The day the dispute stopped repeating
“Before Stratton & Scott Drafting, I was writing terms in emails and hoping for the best. After the new agreement went live, payment issues stopped, clients took the process seriously, and I felt far more professional.”
Why did she choose us? Because the contract matched the business she actually runs, not the business someone imagined on a template page. Simple. Strong. Easy to send.
Simple pricing for fitness pros
Fixed-fee options, no guesswork
You need clarity before your next intake call, not a long invoice thread. So we keep pricing straightforward, with room for the extras that matter. Want cancellation wording or a social media disclaimer? Easy.
Solo PT package
One agreement type
Best for independent trainers who need one strong client service contract and a clean waiver setup.
Fixed fee
Transparent from the start.
Most popular
Studio pack
Multiple templates
Ideal for gyms and studios that need membership terms, class waivers, and trainer-client agreements working together.
Bundle rate
Better value for multi-service businesses.
Done-for-you bundle
Membership and add-ons
A broader package for coaches who want a main agreement, bespoke clauses, and polished client-facing wording.
Tailored quote
Built around your delivery model.
Your agreement, tailored to your style
A simple process that respects your time
No drawn-out project maze. Just a few sharp steps, the right questions, and a document that works on day one. Wouldn’t that be easier?
Discovery call
We learn how you train, how you sell, and where your current paperwork feels thin.
First draft in 4 working days
You get a practical draft quickly, so onboarding doesn’t stall while the paperwork sits untouched.
Revisions included
We tighten the wording together, so the final version reflects your business and your preferences.
Ready for e-signature
Your final agreement is ready to send, sign, store, and use with the next client.
Common fitness legal questions
Questions we hear all the time
Is a waiver enough to protect me from injury claims?
Not on its own. A waiver helps, but it works best alongside informed consent, clear safety wording, realistic scope, and well-written service terms.
Do I need different agreements for online and in-person clients?
Usually, yes. Online coaching brings different delivery, communication, and refund issues, so the wording should reflect that model properly.
How do I handle under-18 clients legally?
You’ll need tighter consent procedures, parent or guardian involvement, and rules that recognise safeguarding and local legal requirements.